Have Questions About Our Services?

Please fill in your details, and we will reach out.
Enquiry Form
Call Us Today

Reliable Phone Answering Service That Keeps Your Business Connected

At Ruby, we have supported businesses for the last 15 years with professional phone answering services designed to enhance customer satisfaction. Our Australian-based virtual receptionists provide 24/7 support, ensuring your clients are always heard and valued.

24/7 Availability

Local Expertise

Personalised Call Handling

Book More Appointments

Close More Sales

Enhance Business Efficiency

24/7
Availability

Local
Expertise

Personalised Call Handling

Our Phone Answering Services Are Trusted By These Companies

Comprehensive Phone Answering Services to Enhance Your Business Communication


After Hours Answering

Always Available to Support Your Clients

Our after hours answering service ensures your clients can reach you whenever they need assistance.
24/7 Availability: Never miss a call outside of regular business hours.Professional Handling: Calls are answered by trained receptionists with care.Increased Client Satisfaction: Show your clients you’re always there for them.

Diary Management

Simplify Your Scheduling Needs

Our diary management service makes it easy to organise your appointments efficiently.
Streamlined Scheduling: We manage your appointments, saving you time.Timely Reminders: Get alerts for important meetings and commitments.Improved Focus: Concentrate on your core activities while we handle the calendar.

Live Answering

Professional Call Management at Your Fingertips

Our live answering service guarantees prompt and professional call handling.
24/7 Support: Your clients can reach you any time, day or night.Local Knowledge: Our receptionists understand the Australian market.Custom Greetings: Calls are answered with your unique branding.

Message Taking

Capture Every Important Client Message

Our message taking service ensures that vital information is never missed.
Instant Notifications: Receive timely updates on all messages taken.Accurate Communication: Ensure your team receives clear information.Professional Representation: Maintain a polished image with every interaction.

Outsourced Receptionist

Affordable Reception Support Without Compromise

Our outsourced receptionist service provides professional support tailored to your business.
Cost-Effective Solution: Save on overhead while maintaining high service standards.Local Receptionists: Our team understands the needs of Australian businesses.Customised Support: Services tailored to your specific requirements.

Overflow Answering

Efficiently Manage High Call Volumes

Our overflow answering service ensures you won’t miss important calls during busy times.
Seamless Integration: Forward excess calls to our receptionists during peak hours.Consistent Quality: Maintain high standards of communication with clients.Flexible Options: Easily adjust support based on call volume fluctuations.

Temporary Answering

Reliable Support When You Need It Most

Our temporary answering service provides coverage during staff absences or busy periods.
Quick Setup: Arrange immediate assistance without long-term contracts.Dependable Service: Ensure every call is handled professionally.Peace of Mind: Maintain quality service during staff shortages.

Virtual Receptionist

Your Business, Always Available

Our virtual receptionist service offers comprehensive call management tailored for your needs.
24/7 Availability: Always have a professional ready to take your calls.Personalised Service: Calls answered in line with your branding.Enhanced Client Experience: Deliver consistent support to your clients at all times.

Always Available to Support Your Clients

Our after hours answering service ensures your clients can reach you whenever they need assistance.
24/7 Availability: Never miss a call outside of regular business hours.Professional Handling: Calls are answered by trained receptionists with care.Increased Client Satisfaction: Show your clients you’re always there for them.

Simplify Your Scheduling Needs

Our diary management service makes it easy to organise your appointments efficiently.
Streamlined Scheduling: We manage your appointments, saving you time.Timely Reminders: Get alerts for important meetings and commitments.Improved Focus: Concentrate on your core activities while we handle the calendar.

Professional Call Management at Your Fingertips

Our live answering service guarantees prompt and professional call handling.
24/7 Support: Your clients can reach you any time, day or night.Local Knowledge: Our receptionists understand the Australian market.Custom Greetings: Calls are answered with your unique branding.

Capture Every Important Client Message

Our message taking service ensures that vital information is never missed.
Instant Notifications: Receive timely updates on all messages taken.Accurate Communication: Ensure your team receives clear information.Professional Representation: Maintain a polished image with every interaction.

Affordable Reception Support Without Compromise

Our outsourced receptionist service provides professional support tailored to your business.
Cost-Effective Solution: Save on overhead while maintaining high service standards.Local Receptionists: Our team understands the needs of Australian businesses.Customised Support: Services tailored to your specific requirements.

Efficiently Manage High Call Volumes

Our overflow answering service ensures you won’t miss important calls during busy times.
Seamless Integration: Forward excess calls to our receptionists during peak hours.Consistent Quality: Maintain high standards of communication with clients.Flexible Options: Easily adjust support based on call volume fluctuations.

Reliable Support When You Need It Most

Our temporary answering service provides coverage during staff absences or busy periods.
Quick Setup: Arrange immediate assistance without long-term contracts.Dependable Service: Ensure every call is handled professionally.Peace of Mind: Maintain quality service during staff shortages.

Your Business, Always Available

Our virtual receptionist service offers comprehensive call management tailored for your needs.
24/7 Availability: Always have a professional ready to take your calls.Personalised Service: Calls answered in line with your branding.Enhanced Client Experience: Deliver consistent support to your clients at all times.

Why Choose Ruby Receptionist for Your Phone Answering Service?

Choose us for our reliable, professional, and cost-effective phone answering
services, designed to keep your business connected and thriving

24/7 Availability

Your clients can reach you any time, ensuring that no call goes unanswered, regardless of the hour.

Professional Call Handling

Every call is managed by trained professionals who understand the importance of representing your brand effectively.

Australian-Based Receptionists

Our receptionists are located in Australia, providing local knowledge and support tailored to your clients' needs.

Customised Call Scripts

Tailor your greetings and responses to reflect your brand’s voice, ensuring consistency and professionalism in every interaction.

Flexible Service Plans

Our services can easily adapt to the changing needs of your business, whether during peak times or quiet periods.

Enhanced Customer Experience

Provide excellent service that builds trust and loyalty with your clients, helping to foster long-term relationships.

Ready to Transform Your Client Communication with Our Answering Service?

Discover how Ruby Receptionist can enhance your customer interactions with our professional phone answering service. Start impressing your clients and improving your business image today!

Here is What Our Clients Say About Our Phone Answering Services

I lost up to two hours a day with phone call interruptions. Now I can quickly scan my email messages and choose how and when I respond, and if something is urgent, I am made aware, and call transfers take place.
Tim Donovan
Director
Real Advantage Solutions
I lost up to two hours a day with phone call interruptions. Now I can quickly scan my email messages and choose how and when I respond, and if something is urgent, I am made aware, and call transfers take place.
Vince Monardo
Director
Haddonstone Australia
I am extremely happy with the service as I do not have a full time receptionist. So the beauty of your Live Answering Service, given I travel a lot is that it is not location specific so I can receive my calls and messages where ever I am.
David Patmore
Director
Vision Training International
I am extremely happy with the service as I do not have a full time receptionist. So the beauty of your Live Answering Service, given I travel a lot is that it is not location specific so I can receive my calls and messages where ever I am.
David Patmore
Director
Vision Training International
Industries

Tailored Phone Answering Services for Every Industry We Serve

Our specialised phone answering services are designed to support the unique communication needs of various industries, ensuring your business stays connected and professional

Allied Health

Compassionate service ensuring patients feel valued and appointments managed seamlessly

Contractors

Reliable answering service to keep your projects and client communication on track

Corporate

Professional call handling that enhances your corporate image and business reputation

Dental

Prompt and courteous responses to maintain a smooth and stress-free practice

Legal

Our legal answering service meets the specialised needs of lawyers, law firms and the legal industry

Medical

Attentive medical answering service ensuring patient inquiries are promptly and professionally handled

Property Management

Responsive service ensuring tenants and clients receive timely, effective communication

Real Estate

Efficient call handling helps you connect with buyers and sellers, closing more deals.

Small Business

Focus on growth while we manage your calls, capturing every important business opportunity

How Our Answering Service Works

Get Started

We walk you through our onboarding process and how you want your calls answered

Client Calls

You forward your phone to our receptionists, who then answer calls on your behalf

We Answer

Our receptionists will answer your business calls with your custom greeting

We Update You

We can introduce calls to you, and/or update you via email and/or sms
Other Services

Ruby can also help with A...

Virtual Office

Give your business a
professional image with a
prime Location

Virtual Address

Enhance your business
credibility with a prestigious
virtual address.

Registered Office

Meet legal requirements with a
reliable registered office
address for official documents
Locations

Locations We Serve

Adelaide

We provide call answer services to over 1000 Adelaide based businesses

Brisbane

We support over 5000 Brisbane based businesses with our call answering service

Melbourne

Over 12,000 Melbourne businesses use our call answering service

Perth

Over 1200 Perth based businesses use our call answering

Sydney

Over 16,000 Sydney Based Businesses use our call
answer
FAQs

Frequently asked questions

How much does a phone answering service cost?
The cost varies depending on your business needs and the package selected. Ruby Receptionist offers affordable plans starting from $19 per month, ensuring cost-effective solutions for businesses of all sizes.
How quickly will my calls be answered?
Our Australian-based receptionists answer your calls within 10 seconds, ensuring your customers receive prompt and professional service, and you never miss an important call.
Can the service be customised to my business needs?
Yes, Ruby Receptionist’s phone answering services are fully customisable. We tailor our solutions to meet your specific business requirements, whether you need call forwarding, message taking, or appointment scheduling.
Will my customers know they are speaking to an external service?
No, our receptionists are trained to seamlessly integrate with your business, ensuring your customers experience a consistent and professional interaction, as if they were speaking directly to your in-house team.
Are all your calls answered in Australia?
Our core 300+ operators are based in Australia. For our My Assistant and My Diary plans, all calls are answered in Australia. However, for entry-level virtual reception services like Message Express and My Receptionist, while most calls are answered in Australia, we also have overflow support from dedicated teams in the UK and the USA to maintain a sub-10-second answering time during unexpected call volume surges.

Explore Our Latest Insights on Phone Answering Services

Try a Virtual Receptionist Free Trial: Your Office Solution Awaits

Say hello to your perfect solution: a virtual receptionist free trial. With a virtual receptionist, also known as a telephone answering service, you can ensure […]

Gearing Up For The Future: Introducing Virtual Receptionist In Australia

Gearing up for the future, the concept of a virtual receptionist in Australia has revolutionised how businesses operate. This change is not confined to any […]

Should You Consider Outsourcing Receptionist Services?

What does outsourcing receptionist services mean? It’s all about hiring a reliable company to manage your phone calls and reception services instead of having an […]

Want To Try Our Answering Services For Free?

Experience the benefits of our professional phone answering services. Sign up for a 7-day free trial and see the difference for yourself
Level 14 275, Alfred Street, North Sydney NSW 20601300 72 10 7324/7 AVAILABILITY

Want to Improve Your Business Communication with Our Phone Answering Service?

Learn how our expert team can support your business needs. Fill out the form below to find out more about our tailored solutions!
Enquiry Form Above Footer
Ruby Receptionist provides phone answering and virtual receptionist services to over 25,000 Australian businesses and can save you substantial money if you currently have an in-house receptionist.
CONTACT INFO
Level 14 275, Alfred Street, North Sydney NSW 20601300 72 10 73Available 24/7
© 2024 Ruby Receptionist Services | All Rights Reserved | Site Managed By: Genghis Digital